Recruiting Regulations

Volleyball Canada Policy Governing Scouting and Recruiting

The recruiting of young athletes by coaches as well as scouting services is becoming increasingly aggressive and intense in Canada. Thus, Volleyball Canada has put together a policy on this matter, as well as developed some guidelines and ideas to help athletes, coaches, parents and tournament organizers deal with this situation.

Volleyball Canada’s role is primarily to regulate scouting and recruiting requirements to ensure that athletes are scouted/recruited in a manner that is ethical and respects the needs of athletes, coaches, parents and all other individuals involved. The objective of the regulations is to make sure recruiters are not taking advantage of athletes pursuing scholarships, and also to ensure that the rights of volleyball coaches in Canada are respected. Any athletes, coaches or parents who have questions regarding the recruitment process or scholarship/playing opportunities can consult VC’s and/or P/TA’s Technical Directors.

 

1. During the playing season

A. Regulations for Recruiters

a) Recruiters are allowed to contact athletes during the playing season.

b) Prior to contacting an athlete, recruiters must identify themselves to the athlete’s coach and/or parents.

c) Recruiters should attempt to conduct their activities in an open environment.

d) Once an athlete has signed with a club, this athlete is no longer eligible for recruitment by other clubs in the playing season. If an athlete wishes to change clubs within a playing season, see regulation 6.8 governing player transfers.


B. Regulations for Coaches

a) Educate their athletes and parents about acceptable and unacceptable recruiting practices as well as the roles of the recruiter, the coach, the athlete and parents.

b) Should a recruiter approach an athlete, it is the coach’s responsibility to inform the athlete’s parents.

c) Coaches should not prevent recruiters from educational institutions from contacting their athlete(s) during the playing season, however coaches do have the right to limit how such contact may occur.


C. Regulations for Athletes

a) Should a recruiter contact an athlete, the athlete is responsible for informing his/her coach and/or parents.


D. Regulations for Parents

a) Parents are responsible for informing their child’s coach of any contact made by a recruiter.


2. At events

A. Regulations for Event Organizers

a) Event organizers shall give or sell the coach/recruiter or scouting agency representative a program of the tournament (if available).

b) Event organizers have the right to ask a recruiter to leave the gymnasium if the previously defined recruiting practices are not respected. If this should occur, event organizers are responsible for reporting all infractions to P/TA.
 

B. Regulations for Recruiters

a) Recruiters are not allowed to contact athletes while the athlete’s team is still participating in the competition.

b) Recruiters must introduce themselves and the institution which they represent to the tournament organizers, follow any additional event regulations regarding recruiters, and when possible wear clothing which identifies them as representing their institution or group. Recruiters should identify themselves to coaches and/or parents when interested in a particular athlete and/or team.

c) Recruiters must conduct their activities in an open environment away from the competition venue.

d) Recruiters must have coaches’ consent and/or knowledge when approaching athletes.
 

C. Regulations for Coaches

a) All coaches are obligated to report to the event organizers any recruiting practices that they feel do not meet the above regulations for recruiters.

b) Coaches must restrict recruiters from approaching their athletes while their team is still participating in the competition as recruiter are not allowed to approach athletes during this period.


D. Regulations for Athletes

a) Should a recruiter contact an athlete, the athlete is responsible for informing his/her coach and/or parents.


E. Regulations for Parents

a) Parents are responsible for informing their child’s coach of any contact made by a recruiter.

The repercussions of violating these rules, or the spirit of these rules, may result in the sanctioning of a recruiter, coach, athlete or parent.